Lebanon Community School District
Communicable Disease Management Plan for COVID-19
FERPA allows schools to share personally identifiable information with local public health authorities without consent when needed to respond to a health emergency. Schools should work with their Local Public Health Authority (LPHA) to ensure they are able to effectively respond to and control outbreaks through sharing of information, even without parental consent, when appropriate. Consult with district legal counsel for more clarification. Your LPHA will attest to receiving the Operational Blueprint and reviewing sections 1-3 and will work with you to mitigate ongoing COVID-19 impacts.
Infection Control
Schools must implement measures to limit the spread of COVID-19 within the school setting, such as appropriate disinfectant/sanitizing procedures; screening, monitoring, and isolation/exclusion for illness among symptomatic staff and students; use of face coverings; and limiting interactions between different groups of students (e.g., teachers moving between classrooms rather than students).
All districts and public charter schools must update their written Communicable Disease Management Plan to specifically address the prevention of the spread of COVID-19. OAR 581-022-2220 requires school districts to develop, update and maintain a Communicable Disease Management Plan. In addition, all district policies related to communicable diseases and student health and wellbeing should be reviewed and updated to assure alignment with new public health requirements.
Required
Recommended
⇨ Model, teach, and reinforce physical distancing and hygiene practices at the classroom, school, and district level until they become an expected and accepted way of being at school.
Required
❏ Implement measures to limit the spread of COVID-19 within the school setting.
KEY PRACTICES FOR REDUCING SPREAD OF COVID-19 IN SCHOOLS (link)
❏ Update written Communicable Disease Management Plan to specifically address the prevention of the spread of COVID-19.
On file with LCHA
❏ Designate a person at each school to establish, implement and enforce physical distancing requirements, consistent with this guidance and other guidance from OHA.
School-based decision will be identified on school plan
❏ Include names of the LPHA staff, school nurses, and other medical experts who provided support and resources to the district/school policies and plans.
District Nurse Lisa Murphy
❏ Process and procedures established to train all staff in sections 1 – 3 of this guidance. Consider conducting the training virtually, or, if in-person, ensure physical distancing is maintained to the maximum extent possible.
Building based training using district provided Canvas safety modules
❏ Protocol to notify the local public health authority (LPHA Directory by County) of any confirmed COVID-19 cases among students or staff.
Per COVID-19 scenario toolkit on website hard copies at the front office with the OM and Principal
❏ Plans for systematic disinfection of classrooms, offices, bathrooms and activity areas.
Per custodial plan with checklist and times
❏ Process to report to the LPHA any cluster of any illness among staff or students.
Per COVID-19 scenario toolkit on website hard copies at the front office with the OM and Principal
❏ Protocol to cooperate with the LPHA recommendations.
In Place
❏ Provide all logs and information to the LPHA in a timely manner.
In place
❏ Protocol for screening students and staff for symptoms (see section 1f). ❏ Protocol to isolate any ill or exposed persons from physical contact with others.
Visual screenings; those reporting symptoms will be isolated, pending release to home, with a temperature check and COVID test if they agree.
❏ Protocol for communicating potential COVID-19 cases to the school community and other stakeholders.
Messenger, website,
❏ Create a system for maintaining daily logs for each student/cohort for the purposes of contact tracing. This system needs to be made in consultation with a school/district nurse or an LPHA official. Sample logs are available as a part of the Oregon School Nurses Association COVID-19 Toolkit. ● If a student(s) is part of a stable cohort (a group of students that are consistently in contact with each other or in multiple cohort groups) that conform to the requirements of cohorting the daily log may be maintained for the cohort. ● If a student(s) is not part of a stable cohort, then an individual student log must be maintained.
Utilize state provided log template
❏ Required components of individual daily student/cohort logs include: ● Child’s name ● Drop off/pick up time ● Parent/guardian name and emergency contact information ● All staff (including itinerant staff, district staff, substitutes, and guest teachers) names and phone numbers who interact with a stable cohort or individual student
Built in to each school Blueprint
❏ Protocol to record/keep daily logs to be used for contact tracing for a minimum of four weeks to assist the LPHA as needed.
Built in to each school Blueprint as per OM responsibility
❏ Process to ensure that all itinerant and all district staff (maintenance, administrative, delivery, nutrition, and any other staff) who move between buildings keep a log or calendar with a running Version Checkboxes ( ) indicate requirements; arrows (⇨) indicate recommendations. Page 3.7.8 22 four-week history of their time in each school building and who they were in contact with at each site.
Keep a daily work log to track all contacts
❏ Process to ensure that the school reports to and consults with the LPHA regarding cleaning and possible classroom or program closure if anyone who has entered school is diagnosed with COVID19.
Custodial Plan
❏ Protocol to respond to potential outbreaks (see section 3). Recommended ⇨ Model, teach, and reinforce physical distancing and hygiene practices at the classroom, school, and district level until they become an expected and accepted way of being at school.
Updated Protocols
LCSD Safety Measures | 2021-2022
This list is excerpted from the 8/17/21 version of ODE’s Ready Schools, Safe Learners Resiliency Framework. It is meant to be a quick reference and will be updated as guidance changes; please refer to ODE’s document directly for more information.
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Classrooms |
Desks and student |
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Cleaning |
Standard cleaning |
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Communications |
All COVID-19 communication will be |
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COVID Testing |
Continue |
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Face Masks |
Indoors: All LCSD
Outdoors: All students,
Extra-Curricular Activities: Individuals, ● ● |
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Gatherings & |
Open House / Orientation / Etc.: Do in person but Assemblies: No whole-school |
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Hallways |
Keep directional |
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Handwashing |
Continue to |
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Isolation Room |
No change. Isolation rooms |
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Meals |
Cafeterias will be used to the extent
Staff lunch rooms are open, but use |
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Offices |
School offices are |
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Physical Distancing |
At least 3 feet, or to the |
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Quarantine |
Situation dependent: Close contacts who
Those not fitting |
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Signage |
COVID-19 signage |
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Site Coordinator |
Administrators (or a designee, such as |
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Transportation |
Federal guidance |
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Ventilation |
Increased outside |
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Visitors & |
Limit nonessential visitors and activities |