Communicable Disease Management Plan for Covid-19

Lebanon Community School District
Communicable Disease Management Plan for COVID-19

FERPA allows schools to share personally identifiable information with local public health authorities without consent when needed to respond to a health emergency. Schools should work with their Local Public Health Authority (LPHA) to ensure they are able to effectively respond to and control outbreaks through sharing of information, even without parental consent, when appropriate. Consult with district legal counsel for more clarification. Your LPHA will attest to receiving the Operational Blueprint and reviewing sections 1-3 and will work with you to mitigate ongoing COVID-19 impacts.

Infection Control
Schools must implement measures to limit the spread of COVID-19 within the school setting, such as appropriate disinfectant/sanitizing procedures; screening, monitoring, and isolation/exclusion for illness among symptomatic staff and students; use of face coverings; and limiting interactions between different groups of students (e.g., teachers moving between classrooms rather than students).

All districts and public charter schools must update their written Communicable Disease Management Plan to specifically address the prevention of the spread of COVID-19. OAR 581-022-2220 requires school districts to develop, update and maintain a Communicable Disease Management Plan. In addition, all district policies related to communicable diseases and student health and wellbeing should be reviewed and updated to assure alignment with new public health requirements.

⇨ Model, teach, and reinforce physical distancing and hygiene practices at the classroom, school, and district level until they become an expected and accepted way of being at school.

❏ Implement measures to limit the spread of COVID-19 within the school setting.


❏ Update written Communicable Disease Management Plan to specifically address the prevention of the spread of COVID-19.

On file with LCHA

❏ Designate a person at each school to establish, implement and enforce physical distancing requirements, consistent with this guidance and other guidance from OHA.

School-based decision will be identified on school plan

❏ Include names of the LPHA staff, school nurses, and other medical experts who provided support and resources to the district/school policies and plans.

District Nurse Lisa Murphy

❏ Process and procedures established to train all staff in sections 1 – 3 of this guidance. Consider conducting the training virtually, or, if in-person, ensure physical distancing is maintained to the maximum extent possible.

Building based training using district provided Canvas safety modules

❏ Protocol to notify the local public health authority (LPHA Directory by County) of any confirmed COVID-19 cases among students or staff.

Per COVID-19 scenario toolkit on website hard copies at the front office with the OM and Principal

❏ Plans for systematic disinfection of classrooms, offices, bathrooms and activity areas.

Per custodial plan with checklist and times

❏ Process to report to the LPHA any cluster of any illness among staff or students.

Per COVID-19 scenario toolkit on website hard copies at the front office with the OM and Principal

❏ Protocol to cooperate with the LPHA recommendations.

In Place

❏ Provide all logs and information to the LPHA in a timely manner.

In place

❏ Protocol for screening students and staff for symptoms (see section 1f). ❏ Protocol to isolate any ill or exposed persons from physical contact with others.

Visual screenings; those reporting symptoms will be isolated, pending release to home, with a temperature check and COVID test if they agree.

❏ Protocol for communicating potential COVID-19 cases to the school community and other stakeholders.

Messenger, website,

❏ Create a system for maintaining daily logs for each student/cohort for the purposes of contact tracing. This system needs to be made in consultation with a school/district nurse or an LPHA official. Sample logs are available as a part of the Oregon School Nurses Association COVID-19 Toolkit. ● If a student(s) is part of a stable cohort (a group of students that are consistently in contact with each other or in multiple cohort groups) that conform to the requirements of cohorting the daily log may be maintained for the cohort. ● If a student(s) is not part of a stable cohort, then an individual student log must be maintained.

Utilize state provided log template

❏ Required components of individual daily student/cohort logs include: ● Child’s name ● Drop off/pick up time ● Parent/guardian name and emergency contact information ● All staff (including itinerant staff, district staff, substitutes, and guest teachers) names and phone numbers who interact with a stable cohort or individual student

Built in to each school Blueprint

❏ Protocol to record/keep daily logs to be used for contact tracing for a minimum of four weeks to assist the LPHA as needed.

Built in to each school Blueprint as per OM responsibility

❏ Process to ensure that all itinerant and all district staff (maintenance, administrative, delivery, nutrition, and any other staff) who move between buildings keep a log or calendar with a running Version Checkboxes ( ) indicate requirements; arrows (⇨) indicate recommendations. Page 3.7.8 22 four-week history of their time in each school building and who they were in contact with at each site.

Keep a daily work log to track all contacts

❏ Process to ensure that the school reports to and consults with the LPHA regarding cleaning and possible classroom or program closure if anyone who has entered school is diagnosed with COVID19.

Custodial Plan

❏ Protocol to respond to potential outbreaks (see section 3). Recommended ⇨ Model, teach, and reinforce physical distancing and hygiene practices at the classroom, school, and district level until they become an expected and accepted way of being at school.

Updated Protocols

LCSD Safety Measures | 2021-2022

This list is excerpted from the 8/17/21 version of ODE’s Ready Schools, Safe Learners Resiliency Framework. It is meant to be a quick reference and will be updated as guidance changes; please refer to ODE’s document directly for more information.


Girl sitting at classroom desk


Desks and student
working spaces will maintain 3 feet of distance to the greatest extent possible.
Rugs are allowed in kindergarten spaces for instructional use. Rugs and
upholstered furniture are not otherwise permitted.

a spray bottle and scurb brush


Standard cleaning
protocols as established pre-COVID. If additional cleaning supplies are
needed, work with your office manager.

two text bubbles


All COVID-19 communication will be
coordinated through the building administrator and the District Office. Do
not send communication without notifying, or receiving guidance from, Susanne
and/or Bo.

covid test swab and solution bottle

COVID Testing

at all sites; call Nurse Lisa Murphy at 541-405-5035 for assistance. Identify
a person who has been certified to administer the test.

face mask

Face Masks

Indoors: All LCSD
employees, students (5 years and up), and visitors must wear a face mask
indoors in all school facilities and school-sponsored events.
A face mask may
only be removed if you are alone in a space that can be isolated by closing a
door(s). In all other cases, a face covering must be worn. Exceptions to face
masks are only made through 504 plan, an IEP team decision, or for employees
with an ADA accommodation.


Outdoors: All students,
staff, and visitors/spectators are not required to wear face masks outdoors.
Physical distancing should continue with at least 3 feet of distancing to the
greatest extent possible.


Extra-Curricular Activities: Individuals,
regardless of vaccination status, are required to wear a face mask when in an
indoor space unless the individual:

involved in a vigorous activity. (This means students engaged in the
competition have the option to not wear a face mask. Students who are not in
the game or involved in the drill must wear face masks).

performing, including but not limited to playing, music, delivering a speech
to an audience, or participating in theater. (Performance means a live event
designed for an audience. This does not include regular practices occurring
during and after school. Specialized PPE is being purchased and will be
provided for practice.)

a crowd of people

Gatherings &

Open House / Orientation / Etc.: Do in person but
consider options for virtual or hybrid. Stagger groups as possible. Plan to
reduce hallway crossing amongst parents. Coordinate events outdoors as
possible or provide virtual access when it makes sense.

 Assemblies: No whole-school
assemblies indoors until further notice. Outdoor assemblies, grade or
classroom assemblies allowed as you are able to maintain 3 feet with face

hallways with lockers


Keep directional
movement in hallways as appropriate and avoid any congregating or close
socializing. Three feet of physical distance should be maintained to the
greatest extent possible.

washing hands


Continue to
encourage hand hygiene and cough etiquette. Use soap and water (preferred) or
hand sanitizer.

person isolating

Isolation Room

No change. Isolation rooms
are required at all sites.

lunch bag with apple and chocolate milk


Cafeterias will be used to the extent
possible. All students and staff must wash hands or use hand sanitizer before
and after eating. Face masks must be worn until students are sitting with
food. Schools are encouraged to eat outdoors during nice weather.


Staff lunch rooms are open, but use
alternate spaces for adults to each lunch as much as possible. Shared food
and potluck-style are not permitted. Individually-wrapped items are an

people sitting behind counter helping someone


School offices are
open to the public and should be available for regular school business (see
guidance regarding Visitors & Volunteers). No additional physical
barriers, aside from face masks, are required.

trio of people displaying proper soical distance

Physical Distancing

At least 3 feet, or to the
greatest extent possible, in all locations.

quaratine image


Situation dependent:

 Close contacts who
have been fully immunized with a COVID-19 vaccine (received both doses of a
two-dose vaccine or one dose of a single-dose vaccine) and are at least 14
days beyond completion of the vaccine series at the time of their exposure
are not required to quarantine. Fully immunized close contacts should still
monitor themselves for symptoms of COVID-19 during the 14 days after


Those not fitting
the criteria above must quarantine for 10-14 days. For exposed staff, notify
building admin and HR. For exposed students, work with school health nurse
and DO.

yield sign as example of signage


COVID-19 signage
will be updated to the current requirements prior to the start of the school
year. Questions or concerns regarding signage should be directed to Art

check list

Site Coordinator

Administrators (or a designee, such as
Office Managers)  will continue to be primary coordinators. Please review
RSK041 for guidelines and details.

front of a bus


Federal guidance
requires students and staff to wear face masks. Appropriately ventilate buses
by adjusting some windows during transport with routine cleaning.

air motions


Increased outside
air flow will continue as required. Portable units will be used at each
school in coordination with the building administrator and Bryan Eilers.

raised handes showing volunteering

Visitors &

Limit nonessential visitors and activities
involving external groups. (Make virtual meetings an option where possible.) Volunteers
not permitted
until further notice. Itinerant staff or others required to
be in buildings for more than 15 minutes will check in/out.